Description
Eagle Electric is a family-owned, union electrical contracting company in Pleasanton. We're hiring an Office Manager who knows QuickBooks Desktop and understands construction accounting. You'll run our office: payroll, certified payroll, AR, AP, and the paperwork that keeps our union jobs compliant.
What you need
Solid experience with QuickBooks Desktop (Enterprise)
Payroll processing experience, including certified payroll
AR/AP experience: invoicing, billing, reconciliation
Strong Microsoft Office skills (Excel, Word, Outlook)
Sharp attention to detail and the ability to juggle multiple jobs at once
Confident phone skills and strong customer/vendor communication
Nice to have
Construction or electrical contracting office experience
Union payroll or fringe benefit reporting experience
Background covering accounting, HR, or admin for a contracting business
What you'll do
Run day-to-day office administration
Process weekly payroll for union and non-union employees, plus weekly certified payroll reports
Handle all AR/AP: invoicing, billing, bank reconciliation, and prep work for quarterly and year-end taxes
Keep job files, licenses, insurance certificates, and vendor/customer records organized
Manage insurance certificates and renewals, including follow-up calls to subcontractors
File preliminary lien notices and lien releases
Submit monthly union transmittals and keep fringe benefit reporting current
Support project management with RFIs, submittals, and closeout documents
Handle EDD unemployment and workers' comp claims
Keep the office running: supplies, filing, general organization