Description
A consulting firm is looking for an Executive Assistant to support the Co-Founders. The role is hybrid: 4 days in office, Fridays remote.
About the Job:
- Coordinate and prioritize meetings for the executives
- Vet and prioritize the executives emails
- Maintain calendars and prioritize on the executives behalf
- Prepare materials for meetings: agendas, reminders, materials, notes, next steps
- Own executive task tracking and follow-up, ensuring priorities, commitments, and deadlines are completed
- Manage up on behalf of execs: keep team on track
- Serve as the first point of contact for the executive office including client contact
- Assist with preparation and coordination of leadership meetings, strategic planning sessions, and company initiatives
- Maintain CRM, contact databases, and client relationship information
- Coordinate logistics for all-company events
- Coordinate complex travel arrangements, including flights, hotels, transportation, agendas, and changes and create itineraries. Process expense reports
- Make personal appointments and reservations and book personaltravel and researchvacation options
- Office Managerduties: coordinate clientgifting, order snacks/lunches for staff, order supplies for the office and be the point of contact with the building
- Some off-houravailability required
AboutYou:
- Minimum of 6 years of experience supporting a C-level executive
- BA/BS from a college or university
- Excellent Microsoft Office skills (Word, Excel, PowerPoint and Outlook)
- Comfortable managing up and keeping busy executives on track
- Able to work independently without a lot of direction
- Strong communication skills: written and verbal
- Strategic thinker who remains calm when there are shifting priorities
- Understand the importance of confidentiality and trust when supporting Founders
- Polished, professional demeanor and the gravitas to interact with high-level executives
- Outstanding communication skills
Salary, Bonus, Benefits (medical, dental vision), 401K, Paid Vacation Hours: 8-5